Records Management Workshop

Thursday May 16, at Alderney Gate, Dartmouth NS - Halifax Meeting Room 60 on First Floor

How municipal governments manage information can directly affect their ability to operate efficiently. With the ongoing requirement for information access, municipal governments must be certain that information created today will be available over time for as long as the information is required. Municipalities have a duty to document information, and Nova Scotia Office of Information and Privacy Commission has stated that records relating to the conduct of a municipality’s business are subject to the access and privacy provisions of FOIPOP and the MGA.

This hands on workshop will discuss how to implement a records information management program using the newest AMA Records Manual – 3rd version. It will also discuss the alignment to STOR and STAR (Standards for Government Records). This workshop will provide real examples to enhance your understanding of clarity around classifications. In addition, this workshop will also discuss how to make your records more accessible to the public, given the pending 2030 legislative requirements for accessibility.

Session Objectives

  • Structure and components of the AMA Records Management Manual
  • What is considered an official record
  • File structure, classifying vs filing
  • Applying retention schedules and dispositions
  • Storing semi-active records
  • What to look for preparing inactive records for disposition

Registration & Cost

To register for the AMANS Records workshop please complete the online registration form found here. The cost to attend the workshop is $150 if you register before Thursday May 2, 2019. If you register on or after Thursday May 2, 2019 the cost is $180. Registrations cancelled in writing before Thursday May 2, 2019 at 4:00 p.m. will receive a full refund. Cancellations received after this time will be subject to the full registration fee. A finalized agenda will be sent as we get closer to the date. Please review our document Training and Events Cancellation Policy (28 KB) .

Location

This workshop will be held at Alderney Gate in Dartmouth NS, on the First Floor, Meeting Room 60. The location is right across from the Alderney Gate entrance. 

Facilitators

This workshop will be facilitated by Kelly Sloan, Executive Assistant with the Town of New Glasgow and Andrea Jeffs, Finance Officer/Events Coordinator, AMANS.